Procedure for registering a project with USAP-DC

For frequently asked questions see also FAQ page


The USAP-DC Project Catalog is a catalog of projects (awards or collaborative research awards) funded by the NSF US Antarctic Program with links to project related information, citations and research datasets generated during each project.

NSF guidelines require that PIs who receive an award from the NSF US Antarctic Program register their project with the USAP-DC Project Catalog using their award number as well as any related award numbers for collaborative research projects. New projects should be registered soon after NSF has made an award (note that awards made in or after 2020 need to include links to their project page in their year-one annual reports). The project page is intended to be updated throughout the lifetime of the project as new research data are submitted for preservation and as publications become available.

Project Registration

Project registration is completed using a simple web form that asks for project information including co-Investigators, location and project summary and, once available, field programs, resulting datasets and publications (see example). To start the registration process, after login, you will be asked to select your NSF award from a pull-down menu. The award number will be used to pre-populate the submission form with information available from the NSF fastlane award database.

Collaborative Research

If this is a collaborative research award that includes multiple award numbers, e.g. to different institutions, you can use the “Add additional award linked to project” option to add these additional awards. Likewise, you can add additional people using the “add another person” option.

Large Programs

If your project/award is part of an overarching science project (e.g. ANDRILL, WAIS Divide Ice Core, Thwaites-ITGC), please select the initiative from the drop-down menu for selecting a Special Science Program. This will enable users to search and filter for projects that are part of these initiatives. If your overarching science project or initiative is not listed, please add this in the comment box at the end of the webform and we will add it to the menu of options.


Location and GCMD keywords are selected from pre-populated lists. The latter is based on the GCMD/AMD keyword vocabulary and will be used to prepare your project entry for the Antarctic Metadata Directory.

Adding Links to Data and Publications

If datasets, references or other information are not yet available, they can be added at a later time to the project record using the “Edit” button on your Project Catalog page (see below for details).

If you have submitted your project-related research data to USAP-DC, we will automatically link your dataset to your project. If your datasets are submitted to other repositories, please provide the dataset title and repository dataset-link.

After Submission

After you submit your project registration form, USAP-DC staff will check your submission before your project page is published. Usually, this takes 1-2 business days. Staff may contact you if we have any questions regarding your submission.

Editing your Project Page

After the initial project page has been created you can update it at any time using the “Edit” button located in the top right corner of the page. The Edit button links to a pre-populated form with all the information previously entered for your project, where edits and updates can be made. The submitted updates will be checked by a USAP-DC data curator before they are published on your project page.

Note that only users linked to the project by email address or ORCID can make edits. If a user tries to edit a project page to which the user is not linked or for whom the authentication on file is insufficient, the user will be presented with an option to request this access.

Registration within the AMD

Based on the project information, USAP-DC will create a metadata record in the required format (DIF) and submit it to the Antarctic Metadata Directory (AMD). This is required for the final project report to NSF, and will usually be done after the first datasets have been linked to the project page.

If you run into problems or have questions, please contact us.